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University Handbook, F41-42 & F44
FERPA
Kansas State University is in compliance with the Family Educational Rights and Privacy Act (FERPA) of 1974, as amended; this law established specific guidelines concerning the release of information and the student’s privileges to inspect and review their own educational records. The Kansas State University student records policy can be found on the Registrar’s website. For additional information about student records see Student Confidentiality.
Directory Information
Certain information concerning students is considered to be open to the public upon inquiry. This public information is called directory information. See the Student Records Policy.
Full Confidentiality Hold
In rare cases, a student may need additional privacy protection that is not covered in suppressing their directory information (see Directory Information section above). If a student elects to place a Full Confidentiality Hold on their record, it means that the student’s entire educational record will be suppressed and that they will not be able to discuss any part of their educational record with K-State staff remotely (telephone, FAX, or regular mail) but instead will have elected to have all conversations about their educational record in person or via their K-State email only.
It is important to remember that by choosing this option or withholding Directory Information above, other areas related to the student record may be affected. Some of these areas include but are not limited to, all future requests for Directory Information from non-institutional persons or organizations will be denied; degree or enrollment verifications for future employment through the National Student Clearinghouse will not be available; etc.
Restriction of Records
In the case of a student who is delinquent in an account to the university, including unpaid traffic or parking violations, or about whom official disciplinary action has been taken, the appropriate university official may request that the student’s record not be released. The effect of this action is that transcripts are not released, and registration forms are withheld. In order for the action to be rescinded, the hold must be cleared via KSIS, indicating that the student has met the obligation. For more information about when records may be withheld, see the Student Records Policy.
Death of a Student
In accordance with the Family Educational Rights and Privacy Act (FERPA), Kansas State University’s policy regarding the disposition of records held pertaining to a deceased student states that the privacy interests of an individual expire with that individual’s death.
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